Xota.
Cleaning companies run on spreadsheets, WhatsApp rotas and re-keying. Xota puts scheduling, staff, clients and money in one system — web for the office, mobile for the field.
How the week used to go.
The rota lives in a spreadsheet and gets re-sent on WhatsApp every time it changes
Cleaners ring the office to ask where they are going
Nobody can prove a job was done to standard
Month-end invoices get rebuilt from memory and a diary
How it goes now.
Recurring work is set up once and dropped onto the rota in a click
Staff open the app and see their week
GPS clock-in and labelled photos put proof of the work on the record
Completed jobs feed invoicing and payroll — nothing typed twice
From problem to platform.
The build, at a glance.
Scheduling for the office
A drag-and-drop rota and Gantt-style timeline with jobs, staff absences, travel time and recurring work on one grid. UK bank holidays import automatically.
Mobile app for the field
Staff open the app and see their week. They clock in and out with GPS on the record, and capture labelled photos as proof of the work — iOS and Android.
Client access, two ways
A client login with its own restricted view — and public share links with no login at all, for quotes, invoices and project pages.
Quotes, invoicing & margins
Clients e-sign quotes online. Completed work feeds invoicing, spend and margin reporting, and quotes and project reports go out to clients as PDFs.
Built-in payroll
Payroll calculated from the same jobs, absences and travel time that drive the rota — nothing typed twice.
Messaging & alerts
In-app messaging with read receipts and attachments, a weekly shift email to every member of staff, and change emails when their week moves.
What’s under the bonnet.
What changed.
Placeholder figures — to be replaced with agreed client metrics.
What Xota say about us.
[Client review to follow — placeholder awaiting an approved quote from Xota.]
[Name][Role], Xota
Want a result like this?
A 20-minute conversation, in plain English. We’ll tell you honestly what it would take — and whether we’re the right people to build it.